Who We Are & How to Contact Us
The Association is a charitable organisation based in Esher. We can be contacted via this website, where you will find an ‘enquiries’ form and/or the ‘entry’ form . We can also be contacted via any member of the Committee. We can also be found on Facebook and Instagram.
How We Use Your Personal Data
We may process ‘personal data’ and/or ‘special category personal data’ (as defined in UK data protection legislation, including UK GDPR) as part of our contracted services (ie: the Show itself) and/or for our administration, including membership via subscription. Information is kept while it remains relevant to the reason for collection and/or if there is a statutory retention period. All feasible security measures are in place. Security of data in our care is important to us.
Sharing Your Data
Data may be shared with third parties as part of the membership services, in relation to the Show itself, for administrative purposes and/or if we are required by law to do so. We cannot accept any liability for any processing conducted by any third party outside our remit.
Cookies and Tracking Technologies
As required by law, a cookie audit has been conducted on our website. Cookies are small text files utilised by websites. On this website, we use Google Analytics (specifically the _ga cookie) to understand how visitors interact with our pages and help us improve our services. In compliance with UK data protection legislation and the Privacy and Electronic Communications Regulations (PECR), no analytics cookies are placed on your device unless you explicitly consent by clicking “Ok” on our website’s cookie banner. If you ignore the banner, tracking remains blocked. You can also manage your tracking preferences at any time by clearing your browser cookies. We do not use cookies for advertising or marketing purposes.
Your Rights and Access to Data
None of the above affects your rights under the legislation, in particular your right to access the data we may hold on you. If you wish to request a copy of your data, please submit it in writing/email to the Organisation. Please include enough information to enable us to identify you and search for appropriate data.
Complaints and Queries
If you are dissatisfied with this policy, have queries about our data protection procedures or wish to lodge a complaint, please contact the Chairman in the first instance. Thereafter you have the right to submit a complaint to the Supervisory Authority, the Information Commissioner’s Office (ICO): The Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF